Job Description

Location: Hybrid (Malvern, PA or East Windsor, NJ – 3 days in-office/2 days work from home) or Remote (if you live more than 50 miles from our office locations)

Full-Time - Monday through Friday – 9:00 a.m. to 5:00 p.m.

Training and support provided

Competitive salary and benefits package

Opportunity to work on high-profile events with a dynamic and collaborative team

Professional development and growth opportunities within the event industry

Comprehensive benefits package (medical, dental, vision, 401k w/company match)

HMP Global is a leading healthcare event and education company with a dominant position in several therapeutic areas, including Oncology, Psychiatry and Behavioral Health, Cardiovascular, Wound Care, and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.

The Associate Manager, Meetings & Events plays a key support role in the planning and execution of meetings and events. Working closely with the events team, this position assists with logistics coordination, vendor communication, registration support, and on-site execution. The Associate will contribute to the smooth operation of event-related tasks, ensuring positive experiences for attendees and efficient delivery of event objectives.

Key Responsibilities:

• Support logistics coordination for meetings and events, including venue research, vendor outreach, catering coordination, and audiovisual requirements.
• Assist in preparing event timelines, run-of-show documents, and other planning tools.
• Coordinate with internal departments (marketing, content, customer service) to gather and organize event-related information.
• Track expenses and assist in reconciling budgets under the supervision of a manager.
• Contribute to event documentation and ensure timelines are up to date.
• Support event setup, execution, and breakdown as needed on-site.
• Assist with post-event feedback collection and reporting.

Preferred Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
• 1–3 years of experience in an event planning or administrative support role.
• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and basic knowledge of event platforms.
• Travel: approximately 6–8 trips per year.

Preferred Qualifications:

• Internship or professional experience in the event, conference, or hospitality industry.
• Exposure to CRM or registration software.
• Familiarity with the healthcare or life sciences industry.

Key Attributes:

• Proactive and eager to learn.
• Reliable and collaborative team player.
• Strong multitasking abilities and willingness to take initiative.
• Customer-focused with a positive, can-do attitude.

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