Job Description

Job Requisition ID: 56981 
Opening Date: 06/23/2026
Closing Date: 07/08/2026
Agency: Department of Central Management Services
Class Title:  ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option:  None  
Bilingual Option:  None
Salary: (Effective 07/01/2026) $6,460 - $9,337 monthly anticipated;
Job Type: Salaried
Category:  Full Time  
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  None
Merit Comp Code:  Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

****A resume is highly encouraged to evaluate your qualifications and skills as part of your application.**** 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

POSTING ID # 56981

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Summary

Are you looking to build a meaningful career in public service? The Illinois Department of Central Management Services (CMS) is seeking a highly motivated Administrative Assistant to support the Director’s Office.

In this role, you will serve as the primary personnel liaison, vehicle coordinator, and timekeeper for the Director’s Office. You will help manage the Director’s calendar, coordinate sensitive information, and ensure that all confidential materials are handled with consistency, quality, and timeliness.

Qualified candidates must possess the equivalent of four years of college and at least two years of professional experience.

The ideal candidate will bring strong organizational and time‑management skills, the ability to balance multiple priorities in a fast‑paced environment, effective analytical and problem‑solving capabilities, at least two years of professional human resources experience, and experience gathering data, preparing reports, and supporting smooth office operations.

If you’re detail‑oriented, proactive, and committed to supporting effective government operations, we encourage you to apply.

Position Essential Functions

• Under general direction of the Director of the Department of Central Management Services, functions as an administrative assistant to the Director’s Office, performing a variety of responsible and complex assignments, which may be of a sensitive or controversial nature requiring a comprehensive knowledge of departmental rules, regulations, and operating procedures.
• Conducts studies and investigates problems affecting agency operations.
• Serves as the primary personnel liaison and vehicle coordinator for any area without a dedicated liaison.
• Serves as timekeeper for areas without a dedicated timekeeper.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers two (2) years professional experience gathering data and creating reports.
• Prefers two (2) years of professional experience with the Microsoft Office Suite software applications, including Word, Excel, PowerPoint, SharePoint, PowerPlatform, and mainframe applications.
• Prefers extensive knowledge of using effective organizational time management and communication skills.
• Prefers extensive knowledge of using clear and effective communication skills, both verbally and in writing.
• Prefers extensive knowledge of using effective analytical and judgement skills.
• Prefers two (2) years of professional human resources experience.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

Central Management Services (CMS) is the State of Illinois’ central operational support agency, the team that keeps government running smoothly behind the scenes. We provide the essential services that enable more than 80 agencies, boards, and commissions to serve the people of Illinois effectively. As the backbone of state operations, CMS delivers high‑quality, reliable, and forward‑thinking services that help government programs work efficiently and meet the needs of residents statewide.

Our vision is to be the trusted partner dedicated to the success of the State of Illinois through service, optimization, and inclusion. Our mission is to be the accessible agency that delivers essential, effective, and efficient services to State agencies and the people of Illinois. Our core values are: Trusted, Strategic, Effective, Innovative, Responsive, and Inclusive. Through strategic leadership CMS plays a vital role in strengthening the effectiveness of Illinois State government.

CMS provides a broad portfolio of statewide services through specialized bureaus such as: Administrative Hearings • African Descent-Citizens Reparations Commission • Statewide Benefits • Communication and Information • Diversity and Inclusion • Fleet Administration • Labor Relations • Operational Excellence • Statewide Personnel • Property Management • Strategic Sourcing • Surplus Equipment Control. 

CMS also operates internal service bureaus that support our agency’s own effectiveness and efficiency, including: Internal Audit • Finance and Management • Government Affairs • Human Resources • Legal Services • Strategic Transformation.

Professionals who join CMS become part of a mission‑driven organization committed to continuous improvement and public service excellence. CMS offers the opportunity to contribute to impactful statewide initiatives, collaborate with skilled and talented colleagues, shape strategic improvements across Illinois government, and support the operational foundation that allows state agencies to better serve the residents of Illinois. CMS is a place for people who want their work to matter; where innovation, service, and inclusion are at the heart of everything we do.

State of Illinois Benefits

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: 

If this opportunity appeals to you, please apply today!

Work Hours: Monday- Friday 8:30 am - 5:00 pm 
Headquarter Location: 401 S Spring St, Springfield, Illinois, 62706 
Work County: Sangamon

CMS Human Resources
Agency Contact: Elizabeth Bolton
Email : Elizabeth.Bolton@illinois.gov
Phone #: 217-558-3089
Job Family: Office & Administrative Support

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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